New GenAI in Adobe Acrobat makes everyday life easier for people handling documents. From summarising lengthy PDFs to extracting key details and answering questions, Acrobat’s new AI assistant completes busywork instantly.
This blog will teach you more about Adobe Acrobat AI Assistant and how it seamlessly integrates with Microsoft Copilot for an unbeatable workflow.
8th August, 2024
“Need to find a statistic that’s hidden somewhere within a large document? Ask the Acrobat AI Assistant!”
How does GenAI help users achieve more every day?
Put simply, Generative AI is a subset of Artificial Intelligence that uses Large Language Models (LLMs) to understand and respond to human prompts, such as commands and questions. Additionally, AI instantly processes this information to create text, images, and audio content.
Unlike traditional AI, which follows pre-defined rules, Generative AI uses machine learning algorithms to review existing data and understand patterns within it, which it uses to output original content.
This technology powers various applications, from chatbots to creative tools. For example, you might be interested to know that GenAI is being utilised to elicit a more natural and intuitive interaction with Alexa. And now, users can use these features in Adobe and Microsoft applications to enhance their day-to-day work.
The Generative AI built into Adobe Acrobat AI Assistant is a game-changer for those looking to make everyday tasks easier.
Document Insights
Acrobat AI Assistant can conveniently summarise the key points from sprawling PDF documents, saving time on reading whilst outputting an original summary. It can even combine insights from several different documents.
Ask AI Assistant
With AI Assistant, users can also engage with documents conversationally. Ask AI Assistant to highlight key details – like dates or names, or even to locate specific information in a large document – and it’ll be done instantly.
Additionally, users can ask AI Assistant questions about their documents and get fully referenced answers. AI Assistant can use any generated content to suggest ideas for emails, social posts, or new documents.
Generating Meeting Agenda
Acrobat AI Assistant helps you stay organised by generating detailed agendas for your meetings using information from your PDF documents. This ensures that you enter every meeting prepared and focused. Using the previous meeting transcript, just the key points, or a summary of actions, the AI Assistant provides a structured agenda for follow-up meetings. Additionally, users who couldn’t attend can inquire about the sentiment of the meeting to get a concise overview.
Through the huge productivity benefits Adobe Acrobat AI Assistant offers, users can eliminate the tedious “busywork” they experience daily, while improving the quality of work because the AI ensures consistency and reduces errors.
Check out this demo video below if you’d like to see it in action.
Acrobat AI Assistant is now available in the UK. Adobe is offering early access pricing until September 2024.
How Microsoft Copilot Complements Acrobat AI Assistant
Microsoft Copilot is an AI assistant built into the Microsoft Office apps many of us use daily – like Word, Excel, and PowerPoint. Copilot assists users with their daily tasks through time-saving tools like drafting emails in Outlook and communications in Word, analysing data and writing formulas in Excel, and creating presentations in PowerPoint.
Copilot can even be used by developers to write code faster. Now even users with no coding knowledge can quickly create their own chatbots with Microsoft Copilot Studio.
Using Microsoft Copilot and Adobe Acrobat AI Assistant together creates a smooth workflow. You can extract data from a PDF document with Acrobat AI Assistant and then use Copilot to visualise the information as graphs in Excel. Or use Copilot to generate original written content in Word and incorporate it into a PDF document managed by Acrobat AI Assistant. This combination makes users more efficient and productive.
Getting the most out of Generative AI tools takes a bit of practice. Learning how to ask the right questions or correctly word prompts can make a big difference in the quality of results you will receive. This skill is called prompt engineering. If you’d like to learn this skill, the Adobe guide to prompt engineering walks you through it step-by-step.
Or, if you’d like to dive further into these generative AI tools and how they could help your clients achieve more every day, watch our recent livestream: Streamline your workflows: Adobe Acrobat meets Microsoft.
For more information on anything Adobe Acrobat AI Assistant, reach out to our Adobe team at adobe@westcoastcloud.co.uk. For queries regarding Microsoft Copilot, speak to our Modern Workplace team at modernworkplace@westcoastcloud.co.uk.
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